Navigating the New Norm: Data Retention and Preservation in the Legal World

12 March 2024

In the third post of our series on the 2023 Legal Industry Collaboration Data Survey, we delve into the evolving strategies for data retention and preservation that have emerged in response to the growing use of digital collaboration tools in the legal sector. This shift is pivotal in understanding how legal entities are adapting to manage the increasing volume and complexity of digital data.

The Evolving Landscape of Data Management

The legal industry’s approach to data retention and preservation is undergoing a significant transformation. According to the survey, 58% of legal entities reported a shift from traditional, broad-based data retention strategies to more selective and strategic methods. This change is not just a trend but a necessary adaptation to the complexities of modern data management.

Key Factors Driving the Shift

  • Volume and Complexity of Data: With a 62% increase in the volume of digital data managed by legal firms, as reported by the survey, the need for more efficient and targeted data management strategies has become paramount.
  • Compliance and Risk Management: About 70% of respondents highlighted compliance with evolving data privacy regulations and risk management as key drivers for revamping their data retention policies.
  • Efficiency in eDiscovery: The survey revealed that 65% of legal professionals find selective data retention crucial for streamlining eDiscovery processes, making it easier to locate and utilize relevant information.

The Impact of Digital Collaboration Tools

The rise of platforms like Microsoft Teams and Slack has added layers of complexity to data management. About 55% of survey participants acknowledged the challenge of integrating these tools into their existing data retention frameworks, underscoring the need for more sophisticated strategies.

Adapting to the New Data Landscape

Legal entities are increasingly recognizing the need to be nimble and strategic in their data retention and preservation approaches. The survey indicates that 60% are investing in advanced tools and technologies to enhance their data management capabilities, reflecting a proactive stance in adapting to these challenges.

Looking Ahead

As we continue to navigate the evolving digital landscape, it’s clear that legal firms must continue to refine their data retention and preservation strategies to keep pace with the rapid changes in technology and regulation.

In our next post, we will explore how these changes in data management influence confidence levels in handling legal data, a critical aspect of ensuring effective and compliant legal practices.

Stay tuned for our next post, where we’ll discuss the changing confidence levels among legal professionals in managing the deluge of digital data and the implications for the legal industry.

For a comprehensive understanding of our series, be sure to explore both our first and second entries.